What is Document Management Software?
A document management system is software that provides an automated way to store, manage and track electronic documents and electronic images of paper documents.
Implementing a document management system can make a substantial difference in how smoothly your company runs. It makes capturing, digitising and tagging documents quick and easy, allowing you to spend more time focusing on other pressing areas of your business.
Having an efficient document management system can make for better overall performance for several reasons. The most basic reason is having a place to store and organise your documents. Version control, workflows, access permissions, backup, and data protection can also be handled by a DM solution.
It is the starting point for storing, securing, and sharing various business documents.
As well as improving efficiency, DM systems can also perform as collaboration tools, ones which combine new ways of communicating with special attention paid to regulatory needs.
For example, traditional file storage makes security complicated to manage and maintain. While there are certain capabilities available to set permissions on a file or folder, these permissions can be rapidly degraded or defeated entirely simply by moving files from one folder to another.
Tracking changes to a document stored in a shared folder on a corporate server is nearly impossible for users, as is maintaining and evaluating an audit trail. Even in terms of collaboration, there are significant improvements to be had simply by transitioning away from the traditional corporate file share.
advantages of Document Management Systems
Key benefits of using DMS
Documents, whether electronic or paper, are an important part of any company. Managing business information, sometimes from several sources, can be a challenging task. Depending on the nature of your business, a document management system (DMS) that captures, stores, and retrieves both paper and electronic documents can offer the following key benefits to your organisation.
Document Management Software
DocuWare offers your enterprise enhanced control of its content and features excellent electronic archiving tools. This solution also meets requirements for security and incorporation into existing IT structures, giving you peace of mind. So exploit the potential of your files today to help your business get ahead.
DocuWare meets all the requirements of integration and security in order to allow easy insertion into existing IT structures and thereby extend the benefits of enterprise applications. It supports all proven standards and work procedures prevalent in today’s office sector and enterprise-wide systems.
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